PD – Travel
CTE Procedure for PD time off
If CTE teachers plan to attend any PD, We need the following….
- Leave Request Paperwork along with a Itinerary or email that states what the PD will be covering
- MUSD Travel Authorization Form (Required for any overnight travel)
- Submit time off in Both OKTA and Frontline (Sub Request)
- Complete REQ’s for all associated costs and submit on the CTE REQ submission form. Please include a flyer with cost listed or quote
- If any PD requires a Hotel Stay, The person attending is responsible for paying the Hotel cost up front and will be reimbursed once they submit the Travel Expense Voucher and receipts.
- Please see State of Arizona Accounting Manual for meal reimbursement rates
Please submit forms to Emily and Myself 35 days prior to the PD, Late forms will not be accepted/approved. We will make sure that the forms are approved by your principal prior to creating any PO’s
Overnight Field Trip
CTE Procedures
Overnight Field Trip w/Students
If CTE teachers plan to take students on overnight field trips, We need the following…
All Overnight field trips require the Overnight Field Trip Packet to be completed.
Fill out an overnight trip packet. (Set up a meeting with Jamie West if you need assistance filling out packet)
Flyer/agenda for trip
Quotes for Hotel, transportation and flights if applicable
If you are using any club funds, Email Veronica Fierro to get your current club fund balance.
Complete REQ’s for all associated costs and submit on the CTE REQ submission form. Please include a flyer with cost listed or quote
Fill out leave requests for Yourself and any other MUSD staff member attending the trip. *Include Activity registration info and Agenda
Submit time off in Both OKTA and Frontline (Sub Request)
Health Office Notifications
Email a list of students who you anticipated will attend the trip on the day you hand in your packet(95 days prior).
Once the trip is Board approved -pass out permission slips. Email the list of student that received permission slips
The Completed permission slips need to be turned in to the health office at least 30 School days before the trip.
Please submit overnight packets to Emily and Jamie 95 days prior to the overnight field trip. Late forms will not be accepted/approved. We will make sure that the packets are approved by your principal prior to creating any PO’s
Day Field Trip
CTE Procedures
Day Field Trip w/Students
If CTE teachers plan to take students on a Day Field trip, We need the following…
All Day field trips require the permission slip/medical form, MHS/DSHS field trip request form, leave request for all chaperones that are MUSD staff. The transportation and lunch forms only need to be filled out if you are utilizing their services.
Complete REQ’s for all associated costs and submit on the CTE REQ submission form. Please include a flyer with cost listed or quote
Fill out trip information on both the field trip request (MHS & DSHS)
Fill out leave requests for Yourself and any other MUSD staff member attending the trip *Include Activity registration info and Agenda
Submit time off in Both OKTA and Frontline (Sub Request)
If needed – Fill out a transportation request and Email it to [email protected] Please include [email protected] on the email. If you need a CTE Vehicle please fill out the “CTE vehicle reservation form.”
Lunch requests need to be submitted 2 weeks prior to the field trip (if needed).
Health Office Notifications
Email a list of students who you anticipated will attend the trip on the day you hand in your field trip request.
The Completed permission slips need to be turned in to the health office at least 20 School days before the trip.
Please submit forms to Emily and Jamie 35 days prior to the Day field trip. Late forms will not be accepted/approved. We will make sure that the forms are approved by your principal before creating any PO’s
